uw human resources telework policy and process

Created and administered by human resources within the finance and administration department, the policy provides both high level direction to managers regarding policy implementation, and detailed information for Agency telework policies establish the basic guidelines for telework eligibility and the application process. Teleworking eligibility and application process are outlined in the accompanying teleworking procedure. Requests to telework as a disability accommodation are handled through the disability accommodation process. VII-1.00-GC. of Pediatrics Human Resources Telework Guidelines 2019 OCT 24 Telework Plan and Agreement Form This document is intended to ensure that both the supervisor and the employee have a clear, shared understanding of the employee’s telework arrangement. Employee Relations. 4. You can find state agency telework mandates in … Typically of short duration (one to three days). — Make sure your internet connection and video conferencing program are both working well prior to your interview. University policy permits employees to telework when approved by the employee’s supervisor or other designated official. Some key communication and connectivity practices to discuss are how to forward office phones to an alternate phone, check voice mail remotely, use Husky OnNet and other software. The employee will supply any additional hardware and any specialized software required for remote work, and will be responsible for peripheral equipment repair and maintenance. Ad hoc telework is performed on an occasional, one-time, or irregular basis and is usually driven by the situation (e.g. University of Washington Human Resources University of Washington Human Resources Home ... Total compensation statements bring visibility to the value of UW employee benefits and time off policies. Both supervisors and employees must understand and comply with the following policies: Reasonable steps must be taken to ensure that University property is used in compliance with APS 47.2, Personal use of University Facilities, Computers, and Equipment by University Employees. Organizations should pay particular attention and prioritize employees who are high and medium risk. a one-time project that requires intense concentration). Approval Process The first thing any employer needs to consider when deciding on a remote work policy is whether the employees' attitudes, work ethics and personalities align with the company's expectations of telecommuting. The TMO shall: (1) Advise the Secretary of Agriculture, Mission Area/Agency Heads, and Staff Office Directors in the development and implementation of policies, programs, and oversight of the USDA Telework Program; As noted in the guidance, “Employers who avail themselves of this option must provide written documentation of their remote onboarding and telework policy for each employee.” Agencies should keep a record of their overarching policy and procedure surrounding this process, to be made available to DHS if requested. OUS policies, rules and practices shall apply at the telework site, including those governing communicating internally and with the public, employee rights and responsibilities, facilities and equipment management, financial management, information resource management, purchasing of property and services, and safety. COVID-19 Telework Resources The Centers for Disease Control and Prevention (CDC) reports that teleworking is one of the most effective ways employers can help reduce the spread of COVID-19. Telework Managing Officer & Coordinator Manager Employee. Department of Human Resources One South Van Ness Avenue, 4th Floor San Francisco, CA 94103 (415) 557-4800. Definition: Telework that is scheduled and recurring, is for a documented period of more than three days up to one year, and is not part of a disability accommodation. The employee should then complete a University HR Telework Plan and Agreement Form, sign and give it to their supervisor for final approval. Review now. Develop a plan today for how you can support your staff while they telework. Two types of administrative leave for COVID-19 related reasons have been authorized for all regular, fixed duration, and project appointment staff positions meeting qualifying criteria. Emergency employees (Tier I) report for duty onsite and on time, as scheduled, and remain for the duration of their tours of duty unless otherwise directed by their supervisor. Apr 16. Supervisors should work with the employee to evaluate their request to telework, considering business needs of the unit, communication, and impact of remote work on other team members. University of Washington Human Resources. Immediately report any loss of equipment or potential data breach immediately to your supervisor as well as. If question exists about the potential effectiveness of the arrangement, a supervisor may consider allowing the employee to telework on a pilot basis. This page provides access to McGill's personnel policies and procedures. Review information about equipment insurance. The Office of Human Resources (OHR) is currently reviewing this policy. Employees are responsible for addressing and resolving any questions about their ability to deduct expenses related to telework. processes while reducing costs associated with office space. Telecommuting Policy Addendum in Response to COVID-19 COVID-19 Pandemic Employee Work Location and Leave Policy. Refer to the Infant at Work Policy (Chapter 31 of the Human Resource Desk Manual) and local HR Consultant regarding the Infant at Work Program telework option. Just another University of Washington Human Resources site. Your agency Human Resources (HR) group is ready to provide guidance, consultation, and technical assistance to support expanded use of telework in your organization, please contact your agency’s HR group for support. Both types require approval from a supervisor before commencement. When evaluating the request, the supervisor must determine that the employee can effectively perform the job duties of the position while teleworking. Approved by the president’s cabinet: 7/20/10 Adopted by the board of trustees: 10/20/10 Last reviewed: 9/5/19 Policy contact: Human Resources Related policies and procedures In deciding approval, the supervisor should consider the frequency of the employee’s occasional telework requests, the success of meeting any prior telework goals and objectives, the details included in the specific request, and the employee’s performance. Establish a coronavirus-specific telework policy. HR/LR Policies are formal statements of principles issued by Enterprise Human Resources or Labor Relations which address topics of importance. It is recommended that supervisors discuss any concerns about the proposed regular telework with the employee at this point in the process, if any. With the evolution of information technology certain work that is usually performed at the employer’s premises, can now be carried out away from those premises on a regular basis. The Telework Policy is administered by the HRS Director or in the case of faculty members whose normal work assignment warrants regular work at an alternate off-campus location, by the Provost & Executive Vice President or designee (hereafter referred to as Provost). For unit policies and procedures, please contact the administrator in your specific unit. Telework Policy The University has a formal University Telework Policy (HR Policy #805 (new window)) covering Staff and AAP employees. Telework should serve a clearly defined work purpose aligned with Dean’s Office goals and objectives. Each telework arrangement is unique depending on the needs of the Telework refers to an arrangement where an employee works from home or from another location away from the normal workplace. Telework and Dependent Care Guidance. DOD telework policy can be found in DOD Instruction 1035.01, Telework Policy. 3. Information on UW's suspended operations policies, including time off and essential services employees Telework policy and process Telework refers to an arrangement where an employee works from home or from another location away from the normal workplace. 2. This alternate worksite program can increase employee productivity and satisfaction, help recruit and retain top talent, save employees hours spent commuting, and significantly reduce the City Telework Plan and Agreement Form This document is intended to ensure that both the supervisor and the employee have a clear, shared understanding of the employee’s telework arrangement. This policy is designed to provide the structure needed for effective implementation and operation of mobility. OPDIVs and … UW Tacoma IT is committed to providing resources for faculty, staff, and students that can be utilized or accessed remotely. Use Campus Computers from Home. Examples include inclement weather, school or care facility closures, or suspended operations. Sample Policy: Telecommuting Arrangements Definition Telecommuting is a work arrangement that allows employees to work at home or at some other off‐ site location for all or some of their regularly scheduled work hours. News & Announcements. Nothing in this policy nor these procedures should be construed to contradict the University HR Telework policy and process guidelines. Below is a list of objections reframed as questions you The security and confidentiality of University records must also be maintained. Note: the following policies and procedures are only applicable to staff within the College of the Environment Dean’s Office. It can also reduce commute trips and address space restrictions. This checklist can be used by Telework Managing Officers and Telework Coordinators to develop agency-specific checklists. PSU has an established telecommuting policy that recognizes the value of telework and is endorsed by senior management. The answer depends. Employees must be in a Full Time Equivalent (FTE) position. Approval process: Approval of all regular telework requests is at the discretion of the supervisor. Approval must be documented, which can be done by email. Contingency planning for any meetings or other “in-person” work the employee was scheduled for the day(s) the employee needs to telework. 2-2. This form can be adapted to unit requirements as necessary. Before early March, Utah’s staff offices had telework policies and IT systems in place, but employees were telecommuting on a much smaller scale, says Rebecca Smyrniotopoulos, senior human resources generalist in the Office of Legislative Services. Telework is an important step forward towards better family friendly conditions of employment. The TMO, who is designated within the Office of Human Resources, assumes the duty of gathering information on Telework from various internal sources and reporting findings to OPM. Supplies needed to complete assigned work at the home worksite are to be obtained when the employee is on campus. Military and civilian managers and supervisors as well as employees should familiarize themselves with telework policy and other relevant procedures to ensure that they are in compliance with their requirements. The work employees do while teleworking remains subject to University and other applicable regulations including the Washington State Public Records Act. These are created when Minnesota Management and Budget determines that statewide standards outside the scope of Administrative Procedures need to be established and memorialized. As noted on the University HR Telework Plan and Agreement Form, telework arrangements can be ended by either the employee or supervisor with five days’ notice, unless a collective bargaining agreement states otherwise. You can work with your telework coordinator to fully understand the relevant policies and procedures. If you have employees who are now working from home, a policy specific to this public health emergency may address the following areas: Utilize collaboration tools and videoconferencing OPM recently released the Telework and Dependent Care Guidance to Human Resource Directors.. Key Points. The content of the agreement should follow the general provisions of the Telework Plan and Agreement (MS Word). Individual Federal employees should direct inquiries to their agency telework coordinator and/or Human Resources Office to obtain employing agency DETO Policy guidance. Supervisors must determine the feasibility of a proposed telework arrangement before approving it. Employees are expected to follow best practices with respect to data privacy and security, regardless of work location or device/hardware used. 1. Telework that is the result of a disability accommodation is not covered by this policy. Within this framework, managers and supervisors generally have discretion to implement telework to fit the business needs of their organizations. There may be exceptional situations where the Dean’s Office will provide equipment on a temporary basis or support some costs. The framework guides Treasury Board ministers in their role as financial and human resources managers, set out in section 7 of the Financial Administration Act (FAA). Regular and recurring telework includes at least one (1) day each pay period in a telework status. Resources. https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1-2/index.html Director, Office of Human Resources Management, or his/her designee, shall serve as the Telework Management Official (TMO). Implementing Instructions for Federal Responses to Domestic Violence, Sexual Assault, and Stalking (PDF) Employment. HR/LR Policies are formal statements of principles issued by Enterprise Human Resources or Labor Relations which address topics of importance. Human Resource policies cover staffing, workforce relations, pay, classification, leave, and employee benefits. Dean’s Office data and work products should not be placed on an individual computer or device but instead should be accessed and stored on the Dean’s Office shared drive or other shared secure data management system via secure remote access technology. V. Employee compensation and benefits (including leave and holidays) are not affected by the Telework arrangement. It is important to clearly communicate to all employees that teleworkers are selected on the basis of their job functions and their work performance characteristics. The University recognizes two general types of telework arrangements: Occasional telework: Occasional telework requests are approved on a case-by-case basis, are infrequent, and are not regularly scheduled. At a minimum, the agreement should define: Note: Consider reviewing the effectiveness of telework arrangements during the performance evaluation process. Skype, phone), Circumstances requiring on-site attendance. Sign the . Search Results; Administrative leave during COVID-19. UMGC Policy on Establishment and Assignment of Staff Job Groups and Employment Status Groups. D Telework Agreement. Test your technology(s). Manual Chapter 2300-600-1 NIH Telework Policy; Manual Chapter 2810 NIH Remote Access Policy; HHS Instructions 990-1.2 HHS Telework Policy; OPM Telework.gov; OPM Guide to Telework; OPM Washington, DC, Area Dismissal and Closure Procedures with Telework Responsibilities Regular telework: Regular telework arrangements are for ongoing telework and must be supported by a written agreement that specifies the requirements and details of the arrangement. UW Finance helps people who change the world through collaboration, consultation and financial stewardship. Some employees may not be eligible due to specific job requirements, impact on a team, or performance concerns. Do not delay – take steps to enable all staff who are able to telework immediately. hands-on training). Search Results; Telework policy and process. These are created when Minnesota Management and Budget determines that statewide standards outside the scope of Administrative Procedures need to be established and memorialized. Telecommuting can be used during short-term illness or convalescence periods but must be pre-approved by Human Resources. DOD Components may also have supplemental telework policy with specific Component requirements. UW Finance helps people who change the world through collaboration, consultation and financial stewardship. When evaluating the request, the supervisor must determine that the employee can effectively perform the job duties of the position while flexworking. For overtime eligible employees, certain activities, such as travel to and from required meetings that occur during scheduled work time, are included as hours worked. Welcome to UW Finance. As described in the University HR Telework policy and process guidelines, there are two common types of telework, “Occasional” telework and “Regular” telework. Telework should not be used to provide active care for a child or other dependent. IT Resources for Telework and Attending Class Remotely Main page content . Click here for guidance on HR flexibilities and authorities related to Coronavirus Disease 2019 (COVID-19). Human Resources Order 1200.1: Reduction in Force, DOJ Order 1351.1C (PDF) Telework Policy Statement (PDF) Telework Request Form (PDF) Policy Memos and Guidance. When the telework site is in the home, workers’ compensation does not cover injuries that are not job related. Types of Telework. Policy Number Policy Title; VII-0.10-GC. Considerations may also include the employee’s readiness for telework. Welcome to the City and County of San Francisco's telecommuting webpage. UMGC Policy on the Human Resources Management Program. The following checklist is designed to assess the overall safety of an alternative worksite. Many businesses have had to act quickly in response to the progression of the COVID-19 pandemic. Telework should serve a clearly defined work purpose aligned with Dean’s Office goals and objectives. Dress appropriately (if video conferencing) — Dressing for success is no less important for remote interviews. Get the Info. Telework often improves job satisfaction by increasing job flexibility, allowing the University to retain valued employees who might otherwise change jobs. This policy affirmatively rescinds and replaces Department of Human Resources Policy 14-001 (Telework). Renewal of regular telework agreements will be considered prior to the expiration and should be documented with an updated University HR Telework Plan and Agreement Form, and a copy should be provided to the Dean’s Office Human Resources team. Telecommuting gives eligible employees the opportunity to work in a designated location away from the office. Each telework arrangement is unique depending on the needs of the position, supervisor, and employee. The intent of the Proclamation is to give employees control over how best to remain safe. When evaluating a telework request, supervisors should consider whether the employee has a record of satisfactory performance in the workplace and has demonstrated the ability to: Before approving a telework request, consider any changes needed to ensure your team continues to meet its objectives. The supervisor, with Human Resource Services guidance, shall ensure terms and conditions of employment remain the same. Telework is defined as an alternative workplace arrangement which provides employees the opportunity to work at a place other than their regularly assigned work location. If departments do not ensure the equipment that will support the telework arrangement, the telework agreement should specify whether the department or the employee bears the risk of loss. Telework Policy and Contact Information. The email should contain the following details: Approval process: Approval or denial is documented in the supervisor’s response to the employee’s emailed request. Lock your computer and other devices when they are unattended. Depending on the details of the arrangement, telework constitutes either a portion of the employee’s work time or all of it. of Pediatrics Human Resources Telework Guidelines 2019 OCT 24 Telework Plan and Agreement Form This document is intended to ensure that both the supervisor and the employee have a clear, shared understanding of the employee’s telework arrangement. Request, the supervisor, and occurs on short notice evaluation process shall terms! Requiring on-site attendance can support your staff while they telework include the employee and have! Staff ; Students, 2015 value of telework in the same in which a decision be. Report released job duties of the Proclamation is to give employees control over best. Day requires prior approval or all of it a decision can be used during illness... Businesses have had to Act quickly in Response to the Department telework Plan ( may 10, 2018 for! 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